artificial intelligence
Policy Statement
The International Journal of Education and Learning Studies (IJELS) , established in 2025 and published by PT. Intelektiva Global Nusantara, recognizes the increasing use of Artificial Intelligence (AI) and generative AI technologies in academic writing, research support, data processing, and scholarly communication.
AI-assisted tools may support authors during manuscript preparation. However, their use must remain transparent, limited, verifiable, ethically responsible, and subordinate to the intellectual contribution and scholarly judgment of human authors.
Authors remain fully responsible for the originality, accuracy, validity, integrity, ethical compliance, citations, arguments, interpretations, and conclusions contained in their manuscripts, including any content produced or revised with the assistance of AI tools.
AI tools may assist the preparation of a manuscript, but they must not replace human authorship, critical thinking, scholarly judgment, methodological responsibility, or accountability for the published work.
Scope of the Policy
This policy applies to the use of generative AI and AI-assisted technologies, including but not limited to:
- Large language models and conversational AI tools.
- AI-assisted grammar, translation, and language-editing applications.
- AI-powered reference, summarization, and literature-support tools.
- AI systems used to generate, modify, or analyze text, images, audio, video, figures, tables, data, or computer code.
- Other automated systems capable of producing or substantially modifying scholarly content.
Permitted Use of AI Tools
Authors may use AI-assisted tools for limited technical and linguistic support, provided that all outputs are carefully reviewed, verified, and revised by the authors. Permitted uses may include:
Improving grammar, spelling, punctuation, sentence clarity, readability, and academic language.
Assisting with translation or linguistic refinement, provided that the authors verify the accuracy and meaning of the final text.
Supporting the technical formatting and consistency of citations and references, subject to manual verification against the original sources.
Providing limited organizational or stylistic suggestions that do not replace the authors' intellectual analysis or scholarly contribution.
AI-Assisted Content Limit
AI-generated or AI-assisted content must not exceed 15% of the overall manuscript. This threshold does not reduce the authors' obligation to ensure that all submitted content is original, accurate, properly cited, and fully reviewed by human authors.
The Editorial Board may evaluate AI-assisted content using appropriate screening tools and editorial assessment. Decisions will not be based solely on an automated percentage but will also consider the nature, purpose, extent, and transparency of the AI use.
Prohibited Use of AI Tools
AI tools must not replace the intellectual, methodological, analytical, or ethical responsibilities of the authors. Prohibited uses include:
- Generating the central research idea, novelty, theoretical argument, research gap, or principal scholarly contribution.
- Writing substantial portions of the manuscript without meaningful author review, verification, and revision.
- Generating research findings, interpretations, discussions, conclusions, or recommendations not supported by actual evidence.
- Fabricating or falsifying references, citations, quotations, data, participants, instruments, results, or ethical approval information.
- Generating, modifying, or manipulating research data without valid, transparent, and reproducible methodological procedures.
- Creating misleading images, figures, tables, diagrams, audio, or video presented as authentic research evidence.
- Using AI-generated summaries as substitutes for reading and verifying the original scholarly sources.
- Uploading confidential, copyrighted, unpublished, personal, proprietary, or sensitive data into publicly accessible AI systems without authorization.
- Using AI to conceal plagiarism, duplicate publication, inappropriate paraphrasing, or other publication misconduct.
- Listing an AI system, chatbot, language model, or other automated tool as an author or co-author.
AI Tools and Authorship
AI tools do not meet the criteria for authorship because they cannot take responsibility for the accuracy, originality, integrity, ethical compliance, or accountability of a scholarly work. AI tools cannot approve the final manuscript, respond to editorial questions, disclose conflicts of interest, or accept responsibility for published content.
Author Responsibilities
Authors who use AI-assisted technologies are required to:
- Review and verify every AI-assisted statement, citation, reference, calculation, interpretation, and factual claim.
- Correct inaccuracies, unsupported claims, bias, inappropriate language, and misleading content generated by AI tools.
- Ensure that AI-assisted content does not violate copyright, confidentiality, privacy, research ethics, or publication ethics.
- Verify all references directly from the original published sources.
- Maintain appropriate records of the AI tools used and their purposes.
- Transparently disclose relevant AI use in the manuscript.
- Accept full responsibility for the final submitted and published version.
Disclosure of AI Use
Authors must disclose the use of generative AI or AI-assisted technologies in the Acknowledgment section or another designated disclosure section of the manuscript.
The disclosure should include:
- The name of the AI tool.
- The developer or provider of the tool.
- The version or date of access, when available.
- The specific purpose for which the tool was used.
- Confirmation that the authors reviewed, verified, and revised all AI-assisted content.
“The authors used ChatGPT for limited language refinement and Grammarly for grammar and readability checking. All AI-assisted content was reviewed, verified, and revised by the authors, who remain fully responsible for the accuracy and integrity of the final manuscript.”
Research Data and Confidentiality
Authors must not upload confidential research data, personally identifiable information, unpublished manuscripts, copyrighted content, institutional documents, or sensitive participant information into external AI platforms unless appropriate consent, authorization, and data-protection safeguards are in place.
Authors remain responsible for compliance with institutional policies, informed consent requirements, data-protection regulations, confidentiality obligations, and applicable research ethics standards.
AI-Generated Images and Visual Materials
AI-generated or AI-modified images, figures, diagrams, and other visual materials must not be presented as authentic research evidence. Any permitted use must be transparently disclosed, must not misrepresent the research process or findings, and must comply with copyright, licensing, privacy, and ethical requirements.
Use of AI by Editors and Reviewers
Editors and reviewers must protect the confidentiality of submitted manuscripts. They must not upload unpublished manuscripts, peer-review reports, author information, or confidential editorial correspondence into publicly accessible generative AI systems.
Editorial decisions and reviewer recommendations must be based on independent human judgment. AI tools must not replace the professional evaluation, accountability, and ethical responsibilities of editors or reviewers.
Editorial Screening and Verification
The Editorial Board may use appropriate screening tools and editorial assessment to identify potentially undisclosed or excessive AI-generated content. Authors may be requested to provide clarification, supporting records, original drafts, data, or other documentation when concerns arise.
Editorial Actions and Sanctions
Failure to comply with this policy may result in:
- A request for clarification or revision.
- Removal or correction of undisclosed AI-generated content.
- Rejection of the manuscript.
- Withdrawal of an acceptance decision.
- Publication of a correction or expression of concern.
- Retraction of a published article.
- Notification of the authors' institution or other relevant authority in serious or repeated cases.
Policy Development
Because AI technologies and related ethical standards continue to develop, IJELS may revise this policy periodically. Authors, reviewers, and editors are responsible for consulting the most recent version of the policy available on the journal website.
